Template Library

Quick question, {{firstName}}

Hi {{firstName}}, I'll keep this short — I noticed {{company}} is {{observation}} and wanted to ask: are you exploring better solutions for {{painPoint}}? We help companies like yours {{benefit}}. Worth a 15-min call this week? — {{senderName}}

{{firstName}}

Are you still looking for help with {{painPoint}}? — {{senderName}}

{{mutualName}} suggested I reach out

Hi {{firstName}}, {{mutualName}} mentioned you might be the right person to talk to about {{topic}} at {{company}}. We just helped {{relatedCompany}} {{result}}. Open to a quick chat to see if we can do the same for you? — {{senderName}}

I won't pitch you

Hi {{firstName}}, I know you get a dozen pitch emails a day. I'm not going to add to that pile. If {{painPoint}} is on your radar this quarter, hit reply with a "Y" and I'll send a 2-min Loom showing exactly how we'd solve it for {{company}}. If not, no follow-up — promise. — {{senderName}}

{{specific_observation}} caught my eye

Hi {{firstName}}, I was looking at {{company}}'s {{thing_observed}} and noticed {{specific_insight}}. We've helped {{numClients}} similar companies {{outcome}}. Curious if this is a priority for you right now? — {{senderName}}

Re: Quick question, {{firstName}}

Hey {{firstName}}, just bumping this to the top of your inbox — did this slip through? — {{senderName}}

Closing the loop, {{firstName}}

Hi {{firstName}}, I've reached out a few times about {{topic}} but haven't heard back. I get it — you're busy. I'll stop following up. If timing changes, my door is open. Otherwise, all the best! — {{senderName}}

Recap & next steps — {{company}}

Hi {{firstName}}, Great talking today. Quick recap of what we covered: • {{point1}} • {{point2}} • {{point3}} Next step: {{nextStep}}. I'll have it to you by {{date}}. Let me know if I missed anything. — {{senderName}}

Quick question on the proposal

Hi {{firstName}}, Wanted to check in on the proposal I sent {{daysAgo}} ago. Any questions on pricing or scope? Happy to jump on a 10-min call to walk through it if helpful. — {{senderName}}

Your trial ends in 3 days

Hi {{firstName}}, Quick heads up — your free trial ends on {{trialEndDate}}. In the last {{daysActive}} days you've {{achievementSummary}}. Want to keep going? Upgrade here: {{upgradeLink}} Questions? Just reply. — {{senderName}}

Welcome — here's what to expect

Hi {{firstName}}, Thanks for joining! Over the next two weeks I'll send you 5 short emails with our most-requested resources on {{topic}}. First up: {{resource1}}. Reply with any questions — I read every email. — {{senderName}}

How {{caseStudyClient}} got {{caseStudyResult}}

Hi {{firstName}}, Wanted to share a quick story. {{caseStudyClient}} came to us with {{caseStudyProblem}}. After {{timeframe}}, they hit {{caseStudyResult}}. The full breakdown is here: {{caseStudyLink}} Might be useful if {{painPoint}} sounds familiar. — {{senderName}}

1-minute tip: {{tipTopic}}

Hi {{firstName}}, Quick tip you can apply today: {{tipBody}} That's it. No call to action. Just wanted to be useful. — {{senderName}}

The biggest myth about {{topic}}

Hi {{firstName}}, Most people believe: {{myth}}. The truth: {{truth}}. Why it matters: {{whyItMatters}}. If this changes how you're thinking about {{topic}}, hit reply. — {{senderName}}

When you're ready

Hi {{firstName}}, I've been emailing you tips for the past few weeks. If any of them landed, you might be ready for the next step. Here's how we help: {{shortPitch}}. No pressure — book a 15-min chat when it makes sense: {{calendarLink}}. — {{senderName}}

Welcome to {{productName}}, {{firstName}}!

Hi {{firstName}}, You're in! 🎉 Here's how to get value in your first 10 minutes: 1. {{step1}} 2. {{step2}} 3. {{step3}} Get started: {{loginLink}} Need help? Just reply. — {{senderName}}

How's it going so far?

Hi {{firstName}}, Quick check-in — anything blocking you? Most people get stuck at {{commonStuckPoint}}. If that's you, here's the 2-min fix: {{helpLink}}. — {{senderName}}

Your first week — {{firstWeekStat}}

Hi {{firstName}}, Seven days in! Here's what you've done: • {{stat1}} • {{stat2}} • {{stat3}} Next milestone: {{nextMilestone}}. Keep going! — {{senderName}}

You're missing this — {{featureName}}

Hi {{firstName}}, Noticed you haven't tried {{featureName}} yet. It's the #1 thing power users love because {{featureBenefit}}. 90-second walkthrough: {{walkthroughLink}} — {{senderName}}

30 days in — let's celebrate

Hi {{firstName}}, 30 days as a customer! In that time you've {{achievement}}. If you have a minute, I'd love your feedback: {{surveyLink}} Also — if you know anyone who'd benefit, we have a referral program: {{referralLink}}. — {{senderName}}

Did we lose you, {{firstName}}?

Hi {{firstName}}, Noticed you haven't logged in for a while. Anything we can help with? If priorities shifted, no worries — just reply with "remove" and I'll take you off this list. If you got stuck, hit reply with what's blocking you and I'll personally help. — {{senderName}}

20% off — only for you

Hi {{firstName}}, We miss you! As a thank-you for being a customer in the past, here's 20% off any plan if you come back this month. Code: COMEBACK20 Claim it: {{returnLink}} Expires {{expiry}}. — {{senderName}}

5 things you missed at {{productName}}

Hi {{firstName}}, While you were away, we shipped: 1. {{newFeature1}} 2. {{newFeature2}} 3. {{newFeature3}} 4. {{newFeature4}} 5. {{newFeature5}} Worth another look? {{returnLink}} — {{senderName}}

Honest question — what went wrong?

Hi {{firstName}}, You left {{productName}} on {{cancelDate}}, and I want to know why so we can fix it. 2-question survey, 30 seconds: {{surveyLink}} You'll be helping us help the next person. — {{senderName}}

Last call: 50% off your account

Hi {{firstName}}, This is the last reactivation email I'll send. Promise. If you want to give {{productName}} another shot, here's 50% off for the next 6 months: {{returnLink}} If not, all the best. We'll be here if you need us. — {{senderName}}

{{monthName}} digest — {{topHeadline}}

Hi {{firstName}}, This month at {{company}}: 📈 {{growthStat}} 📰 {{topNews}} 🛠️ {{newFeature}} 📚 Featured read: {{blogLink}} Reply with what you'd like more of. — {{senderName}}

Just shipped: {{featureName}}

Hi {{firstName}}, New feature: {{featureName}}. What it does: {{featureDescription}} Why it matters: {{featureBenefit}} Try it: {{featureLink}} 2-min demo: {{videoLink}} — {{senderName}}

5 reads worth your weekend

Hi {{firstName}}, Five things worth reading this week: 1. {{post1Title}} — {{post1Link}} 2. {{post2Title}} — {{post2Link}} 3. {{post3Title}} — {{post3Link}} 4. {{post4Title}} — {{post4Link}} 5. {{post5Title}} — {{post5Link}} — {{senderName}}

How {{customerName}} {{customerWin}}

Hi {{firstName}}, Love this one — {{customerName}} just hit {{customerWin}} using {{productName}}. Their story: {{caseStudyLink}} Want to be next? Reply and we'll feature you. — {{senderName}}

{{industry}} trend report — {{month}}

Hi {{firstName}}, We analyzed {{dataSize}} this month. Three takeaways: 1. {{insight1}} 2. {{insight2}} 3. {{insight3}} Full report: {{reportLink}} — {{senderName}}

24 hours only: {{discountPercent}}% off

Hi {{firstName}}, Flash sale — {{discountPercent}}% off everything until midnight tomorrow. Grab it: {{shopLink}} Code: {{promoCode}} — {{senderName}}

Save {{savingsAmount}} with our new bundle

Hi {{firstName}}, New bundle: {{bundleName}} — get {{itemList}} for {{bundlePrice}} (save {{savingsAmount}}). Learn more: {{bundleLink}} — {{senderName}}

Early bird pricing closes Friday

Hi {{firstName}}, Early bird pricing on {{productName}} ends this Friday — save {{savingsPercent}}% before it goes back to full price. Lock it in: {{checkoutLink}} — {{senderName}}

VIPs get this 48h before everyone else

Hi {{firstName}}, Because you're a long-time customer, you get first access to {{newProduct}} — 48 hours before public launch. Claim your spot: {{vipLink}} — {{senderName}}

Refer a friend, get $100

Hi {{firstName}}, Know someone who'd love {{productName}}? Refer them and you BOTH get $100 off. Your referral link: {{referralLink}} — {{senderName}}

Free workshop: {{eventTitle}}

Hi {{firstName}}, Hosting a free workshop on {{eventTitle}} — {{eventDate}} at {{eventTime}}. What you'll learn: • {{takeaway1}} • {{takeaway2}} • {{takeaway3}} Save your seat: {{registrationLink}} — {{senderName}}

Tomorrow: {{eventTitle}}

Hi {{firstName}}, Quick reminder — {{eventTitle}} is tomorrow at {{eventTime}}. Join link: {{joinLink}} Add to calendar: {{calendarLink}} See you there! — {{senderName}}

Starting in 1 hour

Hi {{firstName}}, {{eventTitle}} kicks off in 1 hour. Click to join: {{joinLink}} See you in a few! — {{senderName}}

Couldn't make it? Watch the replay

Hi {{firstName}}, Missed {{eventTitle}}? Replay's here: {{replayLink}} Key moments: • {{moment1}} • {{moment2}} • {{moment3}} — {{senderName}}

Thanks for attending {{eventTitle}}

Hi {{firstName}}, Thanks for joining {{eventTitle}}! Resources we mentioned: • Slides: {{slidesLink}} • Recording: {{replayLink}} • Bonus checklist: {{bonusLink}} Questions? Hit reply. — {{senderName}}

Black Friday: {{discountPercent}}% off everything

Hi {{firstName}}, Black Friday's here. {{discountPercent}}% off everything, no exclusions. Shop: {{shopLink}} Code: BLACKFRIDAY Ends Monday at midnight. — {{senderName}}

Cyber Monday: extending the deal

Hi {{firstName}}, Black Friday's gone but Cyber Monday's keeping the {{discountPercent}}% off going for 24 more hours. Last chance: {{shopLink}} — {{senderName}}

Happy holidays from {{company}}

Hi {{firstName}}, From all of us at {{company}} — thank you for an amazing year. Wishing you a peaceful holiday season. We're closed {{closedDates}}, back on {{returnDate}}. Warmly, {{senderName}}

Crush {{nextYear}} with {{productName}}

Hi {{firstName}}, New year, new goals. Here are 3 ways customers are using {{productName}} to hit theirs: 1. {{useCase1}} 2. {{useCase2}} 3. {{useCase3}} What are you working on this year? — {{senderName}}

Happy {{years}}-year anniversary, {{firstName}}!

Hi {{firstName}}, {{years}} years ago today you became a customer. That's a long time — thank you. A small gift: {{anniversaryOffer}}. Here's to many more. — {{senderName}}

We got your message — ticket {{ticketId}}

Hi {{firstName}}, Got your note. We're looking into it now and will get back to you within {{slaHours}} hours. Reference: {{ticketId}} — {{senderName}}

Resolved: {{ticketSubject}}

Hi {{firstName}}, Your issue has been resolved. What we did: {{resolution}} If you see this happening again, just reply to this email and we'll re-open the ticket. How did we do? {{npsLink}} — {{senderName}}

Quick question to help you faster

Hi {{firstName}}, To dig into this, can you share: • {{infoNeeded1}} • {{infoNeeded2}} Once I have those, I can usually fix this same-day. — {{senderName}}

Update on the {{issueArea}} issue

Hi {{firstName}}, Quick update: we've identified the cause of {{issueArea}} and a fix is rolling out by {{etaDate}}. You'll get a notification the moment it's live. — {{senderName}}

Escalating your case to {{escalateTo}}

Hi {{firstName}}, Wanted to make sure this gets the right attention — I'm looping in {{escalateTo}} who specializes in {{specialty}}. They'll reach out within {{slaHours}} hours. Sorry for the friction. — {{senderName}}

Your receipt from {{company}} — {{amount}}

Hi {{firstName}}, Thanks for your purchase! Order: {{orderId}} Amount: {{amount}} Date: {{purchaseDate}} Download PDF: {{receiptLink}} — {{senderName}}

Order #{{orderId}} confirmed

Hi {{firstName}}, We got your order! Here's what's coming: {{orderItems}} Estimated arrival: {{etaDate}} Track: {{trackingLink}} — {{senderName}}

Your order is on the way!

Hi {{firstName}}, Good news — order {{orderId}} just shipped. Tracking: {{trackingNumber}} Follow it: {{trackingLink}} ETA: {{etaDate}} — {{senderName}}

Reset your password

Hi {{firstName}}, Click to reset your password (link expires in 1 hour): {{resetLink}} Didn't request this? Ignore this email — your password stays unchanged. — {{senderName}}

Action needed: payment didn't go through

Hi {{firstName}}, Your {{billingDate}} charge failed (card {{lastFour}}). Update your payment method to keep service uninterrupted: {{billingLink}} Questions? Reply to this email. — {{senderName}}

New listing matching your search — {{address}}

Hi {{firstName}}, A new listing just hit the market that matches your criteria: 📍 {{address}} 💰 {{price}} 🛏️ {{beds}} bd / 🛁 {{baths}} ba / {{sqft}} sqft Full listing: {{listingLink}} Want to tour it? Reply with a time that works. — {{senderName}}

Your neighborhood update — {{neighborhood}}

Hi {{firstName}}, A home in {{neighborhood}} just sold for {{salePrice}} ({{daysOnMarket}} days on market). Curious what your home is worth in today's market? Free estimate: {{cmaLink}} — {{senderName}}

Time for your cleaning, {{firstName}}

Hi {{firstName}}, It's been 6 months since your last visit — time for a cleaning and check-up. Book online: {{bookingLink}} Or call us: {{phoneNumber}} Keeping that smile bright! — {{senderName}}, {{practiceName}}

Reservation confirmed — {{restaurantName}}

Hi {{firstName}}, Your reservation is set: 📅 {{date}} at {{time}} 👥 Party of {{partySize}} 📍 {{address}} Need to change it? Just reply. See you soon! — {{senderName}}

Missed you at class, {{firstName}}

Hi {{firstName}}, Noticed you haven't been in for {{daysAway}} days. We miss you! New schedule's up: {{scheduleLink}} And because you're a regular, here's a free guest pass for you to bring a friend: {{guestPassLink}} — {{senderName}}, {{gymName}}

Your {{serviceType}} quote

Hi {{firstName}}, Thanks for letting us out to take a look at your {{serviceType}} project. Here's the quote: 💰 {{quoteAmount}} 📅 Earliest start: {{startDate}} ⏱️ Estimated time: {{duration}} Ready to book? Reply YES. Questions? Just call {{phoneNumber}}. — {{senderName}}

Following up on our consultation

Hi {{firstName}}, Thanks for taking the time to discuss your {{caseType}} matter today. Next steps as we discussed: • {{step1}} • {{step2}} • {{step3}} Engagement letter to follow. Questions in the meantime — just reply. — {{senderName}}, {{firmName}}

{{vehicleMake}} service due — schedule online

Hi {{firstName}}, Your {{vehicleYear}} {{vehicleMake}} {{vehicleModel}} is due for {{serviceType}}. 📅 Last service: {{lastServiceDate}} 🚗 Current mileage est: {{estimatedMileage}} Schedule in 30 seconds: {{bookingLink}} — {{senderName}}, {{shopName}}

Time for your next {{serviceType}}

Hi {{firstName}}, It's been {{weeksAway}} weeks — your {{serviceType}} is probably ready for a touch-up. Book with {{stylistName}}: {{bookingLink}} P.S. Your favorite slot ({{usualTime}}) is open next {{usualDay}}. — {{senderName}}, {{salonName}}

You're in the top 5%, {{firstName}}

Hi {{firstName}}, Fun fact: you're in the top 5% of {{productName}} users this month. You've {{usageStat}} — that's incredible. Want to be featured in a case study? Reply and let's talk. — {{senderName}}